Privacy Policy

Preamble

Welcome to microoffice.one!

Protecting your data is very important to us. Therefore, in the following paragraphs, we will explain what data we collect, how it is done, and why we do it.

We describe the services we use, how they work, and how the protection of your personal data is ensured.

According to Art. 4 No. 1 GDPR, personal data is all information relating to an identified or identifiable natural person. A natural person is identifiable if they can be identified directly or indirectly from the available data.

You can view this privacy policy at any time here. Please do not print this page on paper to protect our environment. Alternatively, it is recommended to print and save the page as a PDF.

You have the right to object according to Art. 21 GDPR if we declare our legitimate interest or a third party’s legitimate interest as the legal basis for processing personal data:

This document states that you can object at any time. In this case, we will refrain from processing personal data for direct marketing purposes, related profiling, or any other reason.

Exceptions are only made if we can demonstrate compelling legitimate grounds for processing that outweigh your interests, rights, and freedoms, or if processing is necessary for the establishment, exercise, or defense of legal claims (as you can read under Art. 21 para. 1 GDPR, so-called “limited right to object”). Then it is necessary for you to state the reasons for the objection arising from your particular situation.

Reasons arising from scientific or historical research purposes or statistical purposes according to Art. 89 para. 1 GDPR are included here, unless the processing is necessary for the performance of a task carried out in the public interest (see Art. 21 para. 6 GDPR).

We will separately point out your right to object in the individual sections.

To keep the following privacy policy clear and as readable and complete as possible, we occasionally refer to information and privacy notices on external websites through links (see also section Social Networks & External Links). We endeavor to keep the links we list in this privacy policy up to date. However, due to the constant updating of websites outside our control, it is not excluded that links may not function correctly. If you come across such links, we would appreciate a brief note.

§ 1 Responsibility

The responsible party according to Art. 4 No. 7 GDPR for the processing of personal data is:

MicroOffice One Eilbek GmbH Wandsbeker Chaussee 212-214 22089 Hamburg Germany

privacy@microoffice.one

§ 2 Data Protection Contact

If you have any questions about the processing of your personal data, as well as about your rights concerning data protection, please feel free to contact:

MicroOffice One Eilbek GmbH Wandsbeker Chaussee 212-214 22089 Hamburg Germany

privacy@microoffice.one

§ 3 Log-Files

Every time you access our website, we automatically collect data and information from your system, your device, and store this in so-called server logs. This data relates to an identified or identifiable natural person (here: website visitor). The data is automatically transmitted by your respective browser when you access our website. Collected data includes:

The purpose of processing is the availability and correct display of our website on your device. For this purpose, the data helps us optimize our website and the security of our systems. An evaluation for marketing purposes does not take place.

The legal basis for the processing is Art. 6 para. 1 lit. f) GDPR. We have a legitimate interest in presenting you with a website optimized for your device and accordingly enabling the communication between our server and your end device at the best possible speed. For the latter, the processing of your IP address is necessary.

The log data is stored for 10 days.

The recipient of the data is our server host, who is commissioned by us within the framework of an order data agreement.

Right to Object

You have the right to object. You can send your objection to us at any time or inform us (e.g., by email to privacy@microoffice.one). The provision of personal data is neither legally nor contractually required. You are not obliged to provide personal data. However, if not provided, you may not be able to fully use the website.

§ 4 Cookies

Our website uses cookies. Cookies are text files stored on your device. They serve, for example, to hide the GDPR banner for 24 hours after you consent to the data protection agreement (GDPR banner).

You can remove cookies yourself from your device. This can be done as described here:

Marketing Cookies

Marketing cookies are used to show you advertising that is as relevant to you as possible. We do not use marketing cookies on our website.

Analysis or Tracking Cookies

These types of cookies allow us to determine the reach of our offer. They enable us, among other things, to recognize which websites were visited before visiting our website and which contents of our offer are more interesting for you than others. These cookies are also used to determine the efficiency of our campaigns. The legal basis for this is Art. 6 para. 1 lit. a) GDPR. You consent to the use of these types of cookies when you click accept on our GDPR dialog and continue to visit our website. The consent can be revoked at any time.

Necessary Cookies

Cookies that are necessary for the smooth functioning of our website are called necessary cookies. We use such a cookie to store your consent for the processing of personal data by our website for 24 hours. The legal basis for this is Art. 6 para. 1 lit. c) GDPR.

§ 5 Information on Google Services

We use some services of Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland on our website.

Further information on the individual specific services of Google that we use on this website can be found below.

By integrating Google services, Google may collect information (including personal data) and process it. We cannot exclude the possibility that Google also transmits the information to servers in third countries.

Google’s Privacy Shield certification shows (once please go here https://www.privacyshield.gov/list and search for “Google”) that the company is committed to complying with the EU-US Privacy Shield Framework and the Swiss-US Privacy Shield Framework on the collection, use, and storage of personal data from EU member states or Switzerland. This applies to Google and its subsidiaries. You can read this again at https://www.google.de/policies/privacy/frameworks/.

We ourselves cannot influence the further processing (including personal data) by Google. According to its own statements, Google indicates that the following data, among others, can be processed:

“If you are logged in to Google with your Google account, Google may assign the processed information to your account depending on your account settings and treat it as personal data. For example, see https://www.google.de/policies/privacy/partners.

Also read https://www.google.com/intl/de/policies/privacy/ and https://privacy.google.com/take-control.html to learn how you can control the collection and processing of personal data by Google.

§ 6 Google Analytics

We use Google Analytics on this website. This is a web analytics service provided by Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

At its core, Google Analytics uses so-called “cookies,” text files stored on your device (see Cookies), which enable the analysis of your use of the websites you visit. Google Analytics also uses so-called web beacons. These are invisible graphics on websites, which can be used to gather information such as visitor traffic on websites. The information generated by cookies and web beacons about the use of our website is transmitted to and stored by Google on servers, possibly in the USA or other third countries. Google may pass this information and the insights obtained from it to their contractual partners.

For detailed information on how and what data Google processes, please refer to §5.

We have concluded a data processing agreement with Google for the use of Google Analytics (Art. 28). Google processes visitor data on our behalf to evaluate your visit to our website, compile reports on the activities carried out on our website for us, and provide other services associated with website and internet usage for us. Google may transfer this information to third parties if required by law or if third parties process this data on behalf of Google.

Our intention in using the Google Analytics service is to analyze user behavior on our website in order to respond to it. Thus, we can continuously improve our offering.

The legal basis for the processing of personal data described here is Art. 6 para. 1 lit. a) GDPR.

Google is authorized to commission subcontractors as part of their contract. Google maintains a list of subcontractors at https://privacy.google.com/businesses/subprocessors/.

Right to Object

You have the right to revoke your consent. The processing of your data by Google can be prevented by using an appropriate browser plugin. For example, you can download and install the GA opt-out plugin directly from Google at https://tools.google.com/dlpage/gaoptout?hl=de.

The processing of web beacons can be prevented by installing Ad-Block Plus. This plugin can be found at https://adblockplus.org/.

Of course, you can also simply change your cookie settings (e.g., delete, block cookies, etc.).

In general, however, the processed information is stored only as long as necessary for the intended purpose or as required by law.

Further information on data handling in connection with Google Analytics can be found directly at Google: https://support.google.com/analytics/answer/6004245?hl=de.

More hints on Google’s privacy settings are available at https://privacy.google.com/take-control.html?categories_activeEl=sign-in.

Please note that the provision of personal data is neither legally nor contractually required, nor is it necessary for the conclusion of a contract. Providing personal data is not mandatory, and a failure to provide it would have no legal negative consequences for our business relationship. However, if you completely refrain from providing personal data, it may result in the website not being fully usable.

§ 7 Contact

We can be reached by mail or email.

If you contact us by mail, we can process your address data (e.g., name, first name, street, city, postal code), date and time of the mail’s arrival, and any data arising from the content of the letter.

If contact is made, we may get in touch with you again. Depending on the availability of the necessary data, we will contact you by phone or email and may call you back or write to you.

If you write us an email, the email address, times captured from the email’s metadata, the receipt time, and all data resulting from the message text and any attachments will be processed.

The processing of the data is always aimed at handling the contact request and answering the concern.

The legal basis for the processing of personal data described here is Art. 6 para. 1 lit. f) GDPR. It is our legitimate interest to offer you the possibility to contact us at any time and to be able to answer your inquiries.

The personal data will be processed only as long as necessary for handling the contact request.

The recipient of the data is our hosting provider, who acts on our behalf within the framework of a data processing agreement.

Right to Object

You have the right to object. You can object at any time by email to privacy@microoffice.one.

The provision of personal data is neither legally nor contractually prescribed. It is also not required for the conclusion of a contract. You are not obliged to provide personal data. However, a failure to provide it may result in the inability to use the contact option.

§ 8 Application

You are welcome to apply for any positions advertised via email at mail@microoffice.one or by mail to the postal address mentioned above.

When you send us your application, we will process the information you provide in the application.

We will use the data you submit to identify a suitable candidate and possibly contact you.

The legal basis for this processing of personal data is Art. 6 para. 1 lit. f) GDPR. It is our legitimate interest to offer you the possibility to contact us at any time and to be able to answer your inquiries. The legal basis for processing personal data arising from the application is Art. 6 para. 1 lit. b), Art. 88 para. 1 GDPR, § 26 para. 1 BDSG-new.

The application email and the documents sent will be retained until a decision has been made for or against the applicant and will then be deleted. For environmental protection reasons, we do not return application documents sent by mail after the application process has concluded.

Insofar as we base the processing of your data on our legitimate interest, you have the right to object:

Right to Object

You have the right to object. You can object at any time by email to privacy@microoffice.one.

Please note that the provision of personal data is required for submitting an application. Failure to provide it will result in us not being able to process your application, and therefore you must be excluded.

§ 9 External Links

We would like to point out that our website contains links to external third-party websites, over which we have no influence on data processing.

§ 10 Data Security

Our website and other systems are protected against loss, destruction, access, alteration, or distribution of your data by unauthorized persons through technical and organizational measures. Nevertheless, despite regular checks, absolute protection against all dangers is not possible.

§ 11 Revocation

You have the right to revoke any given consents at any time with effect for the future, without affecting the legality of the processing carried out on the basis of the consent until the revocation.